Most tools just store your events. Venue-AI-OS runs them — it builds the plan from minimal input, routes the work, and keeps learning, so every event sharpens the next.
01 — The problem
Headcount, the menu, the run-of-show — they keep changing, sometimes the morning of. Every change ripples through prep, staffing and orders, and one missed update can blow up the whole night.
Headcount jumps, the menu swaps, the timeline moves. Each change forces you to re-plan the event by hand — again.
Dates, headcounts, menu swaps, confirmations — all of it lives in endless email threads. You run the night out of your inbox, re-typing every detail by hand.
The same math, the same tedious data entry, over and over — your tools never learn from what they did last time, so every event starts from a blank page.
02 — How it works
Your customer enters the details once — date, headcount, menu — and it flows straight into the system. No email thread, no re-typing.
Add food and the plan builds itself — quantities and tasks calculated, refined from every event before it.
Approve the plan and the right tasks go to kitchen, bar, floor and setup.
When the event changes, the plan changes with it — calendar, work orders and payments stay in sync, no re-entry.
03 — The platform
Customers fill one simple form and it lands straight in — every inquiry, hold and confirmed event on a shared calendar, with no inbox to triage.
Form → systemPlans build themselves the moment food is added. Adjust one and it sticks — every future plan reflects not just your change, but the context of why you made it, so the system gets sharper the more you use it.
Learns your editsWork orders and purchase orders that route across your whole vendor roster — kitchen, bar, rentals, florist, AV — each one drafted, sent and tracked alongside the event.
Coming soonDeposits, balances and invoices tied to the event — paid vs outstanding at a glance.
Tied to the eventAfter every event, the AI reports on what got used and what went to waste — unused food, over-ordered supplies — and adapts the next plan to match, so you buy less and waste less over time.
Waste analysis04 — Inside the product
Add the menu and every quantity calculates itself — each item, each unit, ready to adjust. It's the prep plan your team actually works from.
Private beta